Grant and Contract Administrator

February 2, 2024

The Kansas Health Institute (KHI) is a nonprofit, nonpartisan educational organization based in Topeka, Kansas, established in 1995 with a multi-year grant from the Kansas Health Foundation. As a growing organization, we are committed to improving the health of Kansans through nonpartisan research, education and engagement that support effective policymaking.

Position Summary

We are actively seeking a highly qualified Grant and Contract Administrator to join our team to monitor and track our proposal submissions, project awards and contractual obligations in support of our mission of improving the health of Kansans through nonpartisan research, education and engagement that support effective policymaking.


  • Oversee pre- and post-award activities for federal, state and local funders
  • Manage grant and contract reporting and compliance activities
  • Prepare and administer subcontract and consultant agreements
  • Review and outline contractual and vendor documents (including Data Use, Non-Disclosure, Memorandum of Understanding, etc.)
  • Maintain monthly project financial reports for internal and external consumption
  • Prepare and track monthly sponsored invoices
  • Lead budget development and formatting of proposals to meet funding agency requirements and guidelines
  • Track regulatory and contractual requirements, maintain meticulous records and submit timely documentation
  • Maintain all KHI tracking spreadsheets (project, proposal, invoices, etc.)
  • Train new project staff on grant/contract management, contract types and reporting requirements
  • Document project management processes, assure smooth workflow processes and make recommendations for improved performances
  • Conduct KHI’s monthly project management team (PMT) meetings with directors and project staff to discuss the status of proposals and projects, contract deliverables and actuals against the budget
  • Become proficient with KHI’s financial and project management software (e.g., Centage/Planning Maestro, Excel/Access/Tableau spreadsheets)
  • Track approved budget allocations for staff capacity planning purposes
  • Work cooperatively with KHI’s president, directors and other staff, vendors, and federal, state and local agency personnel and stakeholders
  • Support the Director of Business Strategy and Innovation in proposal preparation, submission and tracking
  • Assist the Director of Administration as needed

Qualifications and Experience

Considered candidates must have a minimum of a Bachelor’s Degree in Accounting, Finance, Business Administration, or related area, with at least three years of experience working with grants or contracts. Experience with proposal development and federal and state governmental grants, preferably in a health-related, research and analysis, scientific or academic environment. A combination of undergraduate course work and specialized training and experience may be considered. Considered candidates must have the following skills:

  • Grant and contract administration
  • Proposal and budget development
  • Accounting / auditing
  • Oral and written communication skills
  • Quick learner who is detailed-oriented
  • Excellent interpersonal skills, discretion, judgment, organizational and planning ability and initiative to tackle new activities
  • Advanced Microsoft Word and Excel (Access and Tableau a plus)
  • Familiarity with state and federal government
  • Ability to work independently, multi-task and meet multiple deadlines
  • Ability to work with interruptions, prioritize work and anticipate needs
  • Familiarity with relevant OMB requirements for federal awards related to academic organizations and other non-profit organizations, as well as familiarity with FAR’s and DFAR’s, is highly preferred

KHI’s Work Environment: We are a collaborative team, and our work is performed in a hybrid work environment (a combination of office and remote). Frequent contact with other employees either in-person or virtually. High volume of daily emails, tasks, meetings, and deadlines.  This position requires the ability to independently execute and manage workload efficiently within a fast-paced, high-energy work environment.

Compensation: Salary will be commensurate with experience and qualifications. The anticipated annual salary range at hiring for candidates meeting these qualifications is $62,000 to $75,000. KHI also provides excellent benefits, which include health insurance, retirement, and other fringe benefits, paid parental and caregiver leave, an infant-at-work program, and resources for professional development.

To Apply: Please upload a cover letter and your resume to no later than February 19, 2024. Applicants are strongly encouraged to apply prior to the submission deadline as applications will be reviewed on a rolling basis. Well-qualified candidates will be invited to participate in a pre-screening process and asked to submit references.

The Kansas Health Institute is committed to creating a diverse environment and is proud to be an equal opportunity employer.