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On January 1, 2017, the KHI News Service became part of KCUR public radio’s new initiative, the Kansas News Service. The Kansas News Service will continue to cover health policy news and broaden its scope to include education and politics. All stories produced by the former KHI News Service are archived here. Stories and photos may be republished at no cost with proper attribution and a link back to KHI.org.

Transitional care program aims to ease pressures at Osawatomie State Hospital

KDADS reopens 60 beds but still awaits federal recertification for payments

By Meg Wingerter | October 17, 2016

Transitional care program aims to ease pressures at Osawatomie State Hospital
Photo by KHI News Service Nine months after Osawatomie State Hospital lost its federal payments, all rooms are back online after renovations and the state is looking at partnerships to address some of its long-term struggles. Inspectors have to make two separate visits to check renovations at the hospital before the 60 beds are cleared for Medicare payments.

Nine months after Osawatomie State Hospital lost its federal payments, all rooms are back online following renovations and the state is looking at partnerships to address some of its long-term struggles.

The state hospital — one of two in Kansas for patients with severe mental health issues — has shown progress on several problems that led to the loss of Medicare payments, though it isn’t clear when it could receive federal payments again. 

Inspectors have to make two separate visits to check renovations before the 60 beds are cleared for payments. In the meantime, the hospital can treat patients in those beds, but the state has to come up with the funds.

[ Listen to the radio version of this story on Kansas Public Radio. ]

Inspectors responding to a report that an OSH employee had been sexually assaulted in October 2015 found staffing and security problems they said put patients in danger,  which led federal officials to cut payments to the hospital. The decision followed reports of patient overcrowding, overworked staff and problems with the building’s fixtures that inspectors said could allow patients to harm themselves.

Tim Keck, interim secretary of the Kansas Department for Aging and Disability Services, said the hospital is prepared for inspection, but the Centers for Medicare and Medicaid Services hasn’t indicated when the inspectors may come.

In the meantime, the hospital, KDADS and other partners are working on improving processes, retaining employees and trying to improve the rest of the mental health system, he said.

“We’re trying to get a little closer to excellence every day,” he said.

Long wait times

OSH hasn’t run over capacity since KDADS declared admissions limits in mid-2015. The trade-off, however, is that hospital emergency rooms in eastern Kansas have sometimes had to hold patients deemed a danger to themselves or others for days while waiting for a bed to open at OSH.

As of Sept. 26, the average wait time for a space at OSH was 39.8 hours for people admitted in an emergency, said Angela de Rocha, spokeswoman for KDADS.

A pilot program could help open a few beds occupied by people who aren’t believed to be dangerous to themselves or others but who aren’t ready to live independently.

Photo by Meg Wingerter/KHI News Service Bill Persinger, CEO of Valeo Behavioral Health Care in Topeka, said the community mental health center has an agreement with the state to provide transitional living care for patients who are ready to leave OSH. Valeo has four small residential facilities and will take a few former OSH patients at a time as space allows, he said.

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Bill Persinger, CEO of Valeo Behavioral Health Care in Topeka, said the community mental health center has an agreement with the state to provide transitional living care for patients who are ready to leave OSH. Valeo has four small residential facilities and will take a few former OSH patients at a time as space allows, he said.

KDADS identified about 25 people who need transitional housing and Valeo has taken four so far, Persinger said. How many it will take in the future depends on available space, patient conditions and whether the patients want to move there temporarily, he said.

KDADS allocated $350,000 toward the pilot program with the goal of reducing the odds that patients will return to the state hospital shortly after being released, de Rocha said.

“If it works the way we believe it will work, we will work to establish similar projects,” she said.

The idea is that clients can practice living alone in an environment where they feel safe, Persinger said. Most clients probably will stay two to six months, he said.

“People know how to take care of themselves, but mental illness symptoms can interfere with that,” he said. “Anxiety can shut a person down.”

The transitional housing is voluntary and isn’t locked, but clients have access to a staff person who can offer help and monitor for safety, Persinger said. Clients also receive assistance from a therapist and a case manager and can participate in life skills classes like budgeting and managing relationships, he said.

“It’s a step down from the hospital,” he said.

Demand for psychiatric beds is still strong, Persinger said, so both the client released to transitional housing and the patient replacing him or her at the hospital will benefit.

“That’s four more people that need to get (to OSH) and now they can get there,” he said.

“People know how to take care of themselves, but mental illness symptoms can interfere with that. Anxiety can shut a person down.”

- Bill Persinger, CEO of Valeo Behavioral Health Care in Topeka

Keck didn’t comment on other specific partnerships with community organizations, but he said the department is working with the Adult Continuum of Care Committee to examine the mental health system as a whole. That includes efforts to reduce the number of people who need to use the state hospital, he said.

“The transition, in my mind, isn’t just going out of the state hospital but also going into the state hospital,” he said.

Renovations for safety

The planned renovations on the two 30-bed units are complete, Keck said, but additional repairs were needed when the roof sprung a leak and condensation built up during the warmer months. Patients are living in the rooms while repairs are finished, he said.

Overtime at Osawatomie

The number of hours of overtime pay this year for employees at Osawatomie State Hospital has varied by pay period:

  • Jan. 2: 1,957.25 hours
  • Jan. 16: 965 hours, down 50.7 percent
  • Jan. 30: 1,244.75 hours, up 29.0 percent
  • Feb. 13: 800 hours, down 35.7 percent
  • Feb. 27: 746 hours, down 6.8 percent
  • March 12: 842.5 hours, up 12.9 percent
  • March 26: 830.25 hours, down 1.5 percent
  • April 9: 707.25 hours, down 14.8 percent
  • April 23: 1,122.50 hours, up 58.7 percent
  • May 7: 1,444.75 hours, up 28.7 percent
  • May 21: 1,215.25 hours, down 15.9 percent
  • June 4: 1,946.25 hours, up 60.2 percent
  • June 18: 1,842 hours, down 5.4 percent
  • July 2: 1,749 hours, down 5.0 percent
  • July 16: 1,856.75 hours, up 6.2 percent

— Source: Kansas Department for Aging and Disability Services

The renovations included replacing furniture and other fixtures with round-edged models that couldn’t be used to anchor clothing or other items patients might use for hanging. The rooms and common areas also have tamper-resistant ceilings, so patients can’t access wiring, and heavy furniture that would be difficult to lift.

For now, KDADS has elected to only try to recertify 60 beds, though Keck hasn’t ruled out recertifying the other 146 beds. The main differences between the two would be that patients in the uncertified beds would be in rooms that hadn’t been renovated and the federal government wouldn’t pay for their care.

A consultant specializing in recertifying hospitals still is visiting monthly to find areas where OSH could improve and “hard wire” process changes that already have started, Keck said.

“I don’t expect us to be perfect … but I really want us to achieve excellence,” he said.

Efforts to reduce overtime

Keck said he believes the hospital has hired enough staff to satisfy inspectors’ requirements for the two 30-bed units, but more employees will be needed for the other units. The hospital has done well recruiting mental health technicians, though the competition is stiffer for staff with more education, such as registered nurses, he said.

“On the certified side, with the 60-bed unit, I’m really confident with where things are,” he said.

Efforts to hire more people and reduce the amount of overtime staff worked appeared to be making progress the first few months of the year, but overtime at OSH started to rise again in late April.

Staff worked about 1,957 overtime hours, or the equivalent of 24 full-time employees’ work if the hospital hadn’t used overtime, in the two-week period ending Jan. 2. It fell as low 707 hours (nine full-time employees) in the two-week period ending April 9 but rose again to 1,946 hours in the two weeks ending June 4.

More recent overtime information isn’t available because the state is reformatting how it counts the hours, de Rocha said.

Keck said it wasn’t entirely clear what had caused the overtime increase. But he said a large regional employer had increased pay, possibly drawing away hospital employees.

Staff vacancies are down, however, with about 18 percent of registered nurse positions and 4.2 percent of mental health technician positions unfilled as of Oct. 5.

The hospital recently began offering a six-week program for its current mental health technicians to become licensed, which Keck hopes will encourage them to keep working at OSH and developing their skills.

KDADS and the Kansas Department of Commerce also are working on a partnership to train certified nursing assistants to work at OSH, Keck said. Those who complete the training would start as mental health technicians, but their training would lay the groundwork for them to become a licensed practical nurse or registered nurse later, he said.

“We want to develop that career track for people,” he said.